ALPINE POLE RETREAT

Privacy Policy

Last updated: August 2026

At Alpine Pole Retreat, we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains what information we collect, why we collect it, how it may be used and how we protect it.

1. Information We Collect

When you visit our website, contact us or submit a registration form for Alpine Pole Retreat, we may collect personal information such as:

  • Your full name

  • Email address

  • Phone number

  • Country of residence

  • Date of birth

  • Pole dance experience and level

  • Accommodation preferences

  • Dietary requirements, allergies or intolerances

  • Travel information you choose to provide

  • Information relating to your booking and payments

  • Any additional information you voluntarily provide through the registration form or by contacting us

We only collect information that is reasonably necessary to organize and manage your participation in Alpine Pole Retreat.

2. How We Use Your Information

Your personal information may be used to:

  • Process and manage your registration

  • Communicate with you regarding your booking

  • Issue invoices and manage payments

  • Organize accommodation and room allocation

  • Ensure that workshop requirements and prerequisites are met

  • Accommodate dietary requirements and allergies

  • Organize activities and services included in your package

  • Provide practical information before and during the retreat

  • Contact you regarding important changes or updates related to the retreat

We will not sell your personal information to third parties.

3. Sharing Your Information

Some information may need to be shared with trusted service providers involved in the organization of Alpine Pole Retreat.

For example, relevant dietary information may be shared with our private chef, and information necessary to provide booked activities or services may be communicated to the relevant service provider.

Only information reasonably necessary to provide the relevant service will be shared.

4. Google Forms

Registration may be completed using Google Forms.

Information submitted through the registration form is therefore processed using Google's services and may be stored according to Google's own privacy and data-processing practices.

5. WhatsApp

Shortly before the retreat, a WhatsApp group may be created for participants to receive practical information, arrival details and final updates, and to connect or coordinate travel with other participants.

By joining the group, your name, profile information and phone number may be visible to other members of the group, depending on your WhatsApp privacy settings.

6. Website & Cookies

Our website is hosted through Squarespace and may use cookies and similar technologies necessary for the website to function correctly. Where non-essential cookies or analytics technologies are used, visitors may be given the option to manage their cookie preferences through the website's cookie banner. Third-party services integrated into the website may also process certain technical information in accordance with their own privacy policies.

7. Data Storage & Security

We take reasonable measures to protect personal information against unauthorized access, loss, misuse or disclosure. Personal information will only be kept for as long as reasonably necessary for the organization and administration of the retreat, to meet applicable legal or accounting obligations, or to resolve any issues relating to a booking. Once information is no longer required, it will be securely deleted or anonymized where appropriate.

8. Photography & Video

Photography and video may take place during Alpine Pole Retreat. Information regarding the use of photographs and video recordings for our website, social media and promotional communications is set out in our General Terms & Conditions.

9. Your Rights

Depending on applicable data protection law, you may have the right to request access to your personal information, ask for inaccurate information to be corrected, request deletion of certain information or object to certain uses of your personal data. To make a request regarding your personal information, please contact us using the contact details below.

10. Changes to this Privacy Policy

This Privacy Policy may be updated from time to time to reflect changes to our services, website or legal requirements. The most recent version will always be available on the Alpine Pole Retreat website.

11. Contact

If you have any questions about this Privacy Policy or how your personal information is handled, please contact:

Alpine Pole Retreat
Email: alpinepoleretreat@gmail.com